Dedicated meeting notesĪs we’ve discussed, OneNote is largely used for taking meetings, making it the ideal collaborative companion for multi-user voice calls in Teams. Your co-workers will be able to see your comments and additions in realtime, making it the ideal application for note-taking during project planning sessions, or as a whiteboard for brainstorming ideas during a business development session. Once you’ve created your notebook, or imported an existing one, you’ll be able to share individual sections of it with your colleagues, with changes tracked in a similar fashion to MS Word’s review facility (although not as comprehensive). OneNote is a highly versatile collaborative application. Microsoft maintains an up-to-date list of features for OneNote online and the desktop version.
Generally speaking, the desktop app is a lot more versatile, but some businesses get by just fine with the cloud-based version. There are two ways to use a notebook – either online, or as a synced desktop app.
This is a great little feature, but it’s only supported for notebooks hosted in SharePoint or OneDrive for Business. When you’re adding your notebook, you might have noticed an option to open an existing notebook.
Confirm the name for the new notebook for the team. Click the search box and specify the team to add OneNote. Click the down-arrow button and select Add to a team or Add to a chat option. Here’s how to add a new notebook to a Teams channel: OneNote users are able to add notebooks to specific channels in Teams to share meeting notes, discuss ideas or plan a project – wherever they’re located and whatever device they’re using. OneNote can be integrated with a broad range of Microsoft 365 applications, including Teams – Microsoft’s all-in-one communications application. Within these sections, users can create any number of individual pages. Notebooks feature colour-coded sections (that act as a physical folder separator). OneNote’s notebooks are organi sed into one single file that can be stored in the cloud or locally on a desktop, and shared amongst employees who need to collaborate on the same set of notes. Unlike other Office apps such as Word and Excel – that feature pre-defined margins and editing areas – OneNote doesn’t limit users in how they interact with the application. Sometimes called a ‘free form’ application, OneNote provides the user with a blank canvas, on which they can add text, graphics, tables and supporting information. OneNote is Microsoft’s free note-taking application, with more advanced versions sold as part of a Microsoft 365 Business subscription
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